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Stop Vendor Payment Fraud Before It Starts

Built for Microsoft Dynamics 365 Business Central, UCS’s Vendor Bank Account Workflow ensures every bank account change is approved before transactions begin protecting your business from fraud and compliance risks.
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    Strategic Relevance

    Why This Solution Matters

    Financial fraud through unauthorized vendor bank account changes costs businesses millions annually. Manual approval processes create security gaps, compliance risks, and operational inefficiencies.

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    Without automated controls, you risk

    Payment fraud through unauthorized bank account modifications

    Compliance violations due to insufficient audit trails

    Financial losses from payments sent to wrong accounts

    Manual errors and delayed approvals impacting operations

    What It Does

    Core Features & Benefits

    Gain total control over vendor bank account changes with automated approvals, full audit trails, and native integration with Business Central. Get the control you need and protect your business from fraud, errors, and compliance risks.
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    Smart Change Detection

    Quickly identify any additions or edits to vendor bank accounts before payments are made. Changes are automatically flagged and routed for approval to prevent fraud at the source.
    • Auto-detect vendor bank account changes in real time
    • Flag unapproved updates before any transaction occurs
    • Block payments until proper authorization is received
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    Automated Approval Routing

    Ensure every change request reaches the right person at the right time. Rule-based routing and instant notifications accelerate approvals without sacrificing control.
    • Route requests based on vendor type or workflow rules
    • Instantly notify designated approvers via email
    • Speed up reviews while maintaining oversight
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    Complete Audit Control

    Gain full visibility into every change, approval, and rejection. Maintain airtight audit trails and generate reports to meet internal and external compliance standards.
    • Log every change with time-stamped records
    • Capture approvals, rejections, and user actions
    • Generate compliance reports for stakeholder transparency
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    Effortless Setup & Configuration

    Built for Microsoft Dynamics 365 Business Central, the solution works within your current setup. It’s easy to use, quick to deploy, and fully compatible with customizations.
    • Fast configuration without complex setup
    • User-friendly interface requiring minimal training
    • Works with your existing customizations and workflows
    Secure & Compliant

    Fraud-Proof Your Vendor Payments

    Take control of your vendor bank account workflows with automation that reduces errors, strengthens compliance, and speeds up approvals—right inside Dynamics 365 Business Central.

    Built-In Security

    Ensure every vendor account update goes through strict approval and audit trails to prevent fraud.

    Streamlined Approvals

    Automated workflows route requests to the right people, cutting delays and keeping payments on track.

    Full Visibility

    Gain real-time insight into vendor account changes with dashboards and logs for compliance and accountability.

    How It Works

    User Journey & Workflow

    Each vendor bank account update goes through a secure, automated workflow. The step-by-step process ensures only authorized accounts are used, protecting your business from fraud and errors.

    Faster Vendor Onboarding with Zero Risk

    Talk To an Expert

    Add or Update Bank Info

    The user attempts to add or modify a vendor’s bank account details within Dynamics 365 Business Central.

    Change Detected & Routed

    The system captures the change, and the approval workflow is triggered when the user clicks the Send for Approval Request button, as per the configured business rules.

    Approvers Notified by Email

    Designated approvers are instantly notified via email with the full details of the change, including vendor information and updated bank details.

    Action Taken in Business Central

    Approvers can directly approve, reject, or request more information from the requester, streamlining the decision process.

    Change Becomes Active

    Once properly approved, the new or updated bank account becomes active. Only then can payments be processed to that account, ensuring security and accuracy.

    Built on Microsoft Business Central

    Secure, Integrated, Scalable

    Built on Microsoft’s trusted ecosystem, the solution seamlessly connects with Dynamics 365 Business Central, Power Platform, and Microsoft 365, enabling automated workflows, real-time alerts, and effortless collaboration. The solution leverages:

    Dynamics 365 Business Central

    for seamless integration and native functionality

    Microsoft 365

    for email alerts and collaboration

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    One-Stop Solution to Secure Vendor Payments

    See how automated approval workflows protect your business from fraud while streamlining operations.
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    Why UCS

    Your Trusted Microsoft Dynamics Partner

    UCS combines deep domain expertise with a proven implementation approach to deliver secure, scalable solutions tailored to your business. From strategy to support, we help you get the most from Dynamics 365 Business Central, faster and with less disruption.

    Our team gets you up and running fast, with minimal disruption to your day-to-day work.

    The Solutions grow with your business—adding new users, vendors, or features is no problem.

    We focus on compliance, data integrity, and fraud prevention in every workflow we build.

    Our solutions scale with your business, supporting new vendors, users, and requirements with ease.

    Built For Your Business

    Target Industries & Use Cases

    Finance, manufacturing, or any organization using Dynamics 365 Business Central, UCS’s solution adds a critical layer of security and control, helping you prevent fraud, stay compliant, and scale with confidence. 

    Financial Services Firms

    Meet regulatory requirements and reduce fraud risk with automated approval workflows and complete audit trails.

    Manufacturing Companies

    Secure vendor payments across multiple locations and suppliers with consistent, controlled processes.

    Enterprise Organizations

    Scale approvals efficiently while maintaining strict control over vendor bank account changes and compliance.

    Any Business Using Dynamics 365 BC

    Add a critical security layer to vendor management without disrupting your existing Business Central workflows.

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    Stop Fraud Without Slowing Payments

    Keep Vendor Payments Safe and On Time

    Catch suspicious vendor payment changes before they become costly mistakes with vendor bank account change management workflow.