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Modernize Your Asset Management

Stay on top of your organization’s assets with UCS Asset Management System built on Power Apps. Streamline tracking, maintenance, and disposal, no spreadsheets required.
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    100% Confidential and Secure

    Strategic Relevance

    Why This Solution Matters

    Without a centralized asset management system, businesses struggle to keep track of their physical assets. Spreadsheets and manual logs make it difficult to know asset owners, where assets are located, or when maintenance is due. As assets multiply across departments and locations, the risk of unnecessary spending on duplicate equipment grows and countless hours are wasted searching for items. Preparing for an audit becomes a frantic, time-consuming task. These gaps lead to compliance issues, and reduced productivity, impacting the bottom line.
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    Without a central system, you risk

    No clear view of asset lifecycle missed maintenance schedules and warranty expirations.

    Time-consuming manual updates and error-prone records slow down audits and reporting.

    Increased risk of asset loss, theft, unaccounted depreciation, and unnecessary replacements.

    What It Does

    Core Features & Benefits

    Our Asset Management solution brings visibility, accuracy, and automation to your asset tracking process. From the moment an asset is registered to its final disposal, every action is tracked, simplified, and automated. This creates a transparent ecosystem where you have a clear line of sight on your inventory.
    Asset Registration

    Asset Registration

    Easily add new assets with photos and key details like serial numbers, purchase dates, and categories, keeping everything organized from day one.
    • Upload images and enter asset details
    • Categorize by type, location, or department
    • Track purchase info and warranty dates
    • View all assets in a searchable list
    Asset Assignment & Returns

    Asset Assignment & Returns

    Assign assets to employees with a few clicks and always know who’s using what, and manage smooth returns when roles change or people leave. No more guesswork or lost items.
    • Auto-generate unique Asset IDs and Assignment IDs
    • Track current holder and assignment history
    • Record return dates and item condition
    • Flag missing or damaged items for follow-up
    Asset Request & Approvals

    Asset Request & Approvals

    Enable employees to request assets through a simple form, making it easy to manage demand and approvals.
    • Submit requests with asset type and reason
    • Route requests for manager approval
    • Track request status and fulfillment
    • Reduce delays and manual follow-ups
    automated-email-notifications

    Automated Email Notifications

    Keep everyone informed with automatic emails for assignments, returns, reminders, and approvals, no manual chasing.
    • Notify users when assets are assigned
    • Send return reminders before due dates
    • Alert managers for pending approvals
    • Reduce missed actions and delays
    Streamline Asset Management

    Stay in Control of Every Asset

    Gain true control. Our system centralizes all your asset data into one dashboard, turning information into insights you need to proactively manage your inventory, eliminating guesswork and reactive searches.

    Reduce Costs

    Minimize asset loss, duplicate purchases, and eliminate wasteful spending with a real-time, accurate inventory.

    Increase Accountability

    Manage asset owners, get clear asset assignment histories and a complete audit trail for every item.

    Optimize Asset Utilization

    Maximize asset use by tracking availability and condition in real time, enabling efficient deployment and reducing costly downtime.

    How It Works

    User Journey & Workflow

    Automate and simplify the entire asset lifecycle, from request and approval to the final return, ensuring a smooth and transparent experience for employees and managers alike. With automated notifications and intuitive forms, every action is tracked, approved, and recorded efficiently.

    Take Control of Your Assets

    Learn More

    Request Asset

    An employee submits a request for an asset using a simple form.

    Approve & Assign

    The manager is notified instantly to approve the request and assign an available asset.

    Use Asset

    The employee receives automated confirmation and uses the asset, with timely reminders for its due date.

    Complete the Cycle

    The system confirms the return, logs the history, and updates the inventory in real-time.

    Powered by Microsoft Power Apps

    Secure, Scalable, Microsoft-Ready

    Built on Microsoft Power Apps, the asset management solution is secure, scalable, and easy to customize. Making asset tracking simple, connected, and efficient across the organization.

    Microsoft 365

    Outlook,

    Microsoft Dataverse

    Centralized data storage and management

    Azure Active Directory

    Secure user authentication and access control

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    Ready to Take Charge of Your Assets?

    Stay on top of your organization’s assets with UCS Assest Management Software that streamlines tracking, and disposal; no spreadsheets are required.
    Download Now
    Why UCS

    Your Trusted Microsoft Partner

    Your goal is to manage assets efficiently, and we build and deliver enterprise-grade solutions that are user-friendly, secure, and easily scalable. The UCS Asset Management system is a powerful, integrated system to control your assets, leveraging the security and familiarity of your existing Microsoft environment. Reduce manual effort, eliminate asset losses, and simplify every step of the asset lifecycle.

    Proven experience in building secure, scalable Power Apps solutions

    Fast deployment with tailored customization for your workflows

    Seamless integration with Microsoft 365 and enterprise systems

    Dedicated support and continuous improvement from a trusted partner

    Documentation & Support

    Help & Resources

    Make the most of your asset management solution with easy-to-follow guides, user manuals, and training materials. Whether you’re onboarding new users or configuring the system, we provide everything your team needs to stay confident and in control.

    Documentation & Guides

    • User Manual:Step-by-step instructions for tracking, assigning, and returning assets

    • Implementation Guide:Setup and configuration guide for IT teams and admins

    Presentations & Reviews

    • App Overview Presentation:Feature walkthrough and real-world asset tracking scenarios

    • Case Studies:Success stories from organizations using Power Apps for asset management

    Training & Support

    • Technical Support:Get expert help with troubleshooting, updates, and best practices.

    Queries

    Frequently Asked Questions

    Find quick answers to the most common questions about the solution setup, features, support, and how it helps your business.
    Enterprise asset management (EAM) software helps organizations track, manage, and maintain physical assets, like laptops, furniture, and equipment, throughout their lifecycle.
    It’s designed for IT teams, operations managers, HR departments, and anyone responsible for tracking and maintaining company assets.
    By optimizing maintenance, reducing unplanned downtime, extending asset life, and improving parts inventory management.
    Absolutely. You can log purchase dates, warranty expirations, and depreciation timelines to support financial planning.
    Yes, the system sends automated emails for assignments, returns, reminders, and approvals.
    Definitely. Built on Power Apps, it’s easy to tailor forms, workflows, and fields to match your processes.
    Yes, it integrates with Outlook, and other Microsoft services for a seamless experience.
    You’ll get access to user manuals, setup guides, training resources, and expert technical support.
    It provides a centralized view of all assets, enabling better scheduling and monitoring to maximize uptime and efficient use of resources.

    Start Smarter Asset Management Today

    Track. Assign. Manage Securely

    Say Goodbye to Asset Chaos

    Monitor, maintain, and optimize your company’s physical assets with UCS Asset Management Software.