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Manage Payables & Receivables with Automated Payment Reminders

Never miss a due date again. With UCS’s Payment Reminder Software Solution, you can send customized reminders, streamline communication, and ensure payments are always on time, without extra effort.
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    Strategic Relevance

    Why This Solution Matters

    Managing vendor payment processes and customer collections is critical for business growth. Yet many teams still rely on manual tracking, leading to missed deadlines, late fees, and weak follow-ups. Without a reliable payment reminder solution, organizations struggle to keep cash flow secure and predictable.
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    Without proper automated payment reminders, you risk:

    Missing deadlines for secure vendor payments and customer receipts

    Damaging relationships by failing to send payment reminders on time

    Losing visibility into cash inflows and outflows without a clear payment reminder process

    Spending time on manual tasks instead of using smart payment reminder software inside Business Central

    What It Does

    Core Features & Benefits

    Send timely reminders with ease. UCS’s Payment Reminder solution automates follow-ups, improves vendor payment processes, and strengthens customer collections.

    Dual Payment Management System

    Manage both sides of your cash flow in one place. Get automatic reminders to pay vendors (upcoming or overdue invoices) so your Finance & Accounts team stays on top of payments.
    • Send vendor payment alerts to internal Finance & Account team for upcoming & overdue Invoices.
    • Send friendly payment reminders to customers, helping you collect money faster and stay organized.
    • Monitor both payables and receivables together
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    Internal Team Notifications

    Keep your finance team informed with smart internal alerts. Avoid missed deadlines by notifying the right people about upcoming and overdue payments.
    • Automated alerts for upcoming vendor and customer payments
    • Overdue payment notifications are delivered instantly
    • Customizable recipient lists (TO, CC, BCC) for visibility
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    External Communication System

    Build trust with professional reminders sent directly to vendors and customers. Keep communication clear, timely, and consistent to reduce disputes.
    • Professional vendor payment notifications
    • Timely reminders for customer payments
    • Support for multiple recipients with customizable templates
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    Flexible Configuration Options

    Adapt the system to your business needs with easy configuration. Define how and when reminders are sent to fit both vendor and customer processes.
    • Adjustable calculation days for upcoming and overdue payments
    • Separate settings for vendor and customer reminders
    • Independent toggle controls for each notification type
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    Cash Flow Optimization

    Turn reminders into better financial control. Proactive notifications help reduce delays, improve collections, and give clarity on upcoming payables and receivables.
    • Strengthen the management of accounts payable and receivable
    • Reduce payment delays with on-time reminders
    • Improve financial planning with upcoming payment visibility
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    Relationship Management

    Strengthen business relationships with clear and consistent communication. Professional reminders reduce misunderstandings and improve vendor and customer satisfaction.
    • Maintain consistent payment communication with partners
    • Reduce disputes through transparent notifications
    • Enhance satisfaction with timely, professional messaging
    Reliable & Proactive

    Never Miss a Payment

    UCS’s Payment Processing Solution for Dynamics 365 Business Central automates reminders to keep you ahead of overdue and upcoming payments. Reduce delays, improve cash flow, and strengthen relationships with vendors and customers.

    Timely Notifications

    Automatically alert vendors, customers, or internal teams about upcoming and overdue invoices to prevent missed payments.

    Customizable Emails

    Use flexible templates to send professional reminders that match your brand and communication style.

    Better Cash Flow

    Gain real-time visibility into receivables and payables, ensuring smoother collections and on-time vendor payments.

    How It Works

    User Journey & Workflow

    Set up once, automate reminders, and keep your vendor and customer payments on track. A simple workflow to reduce overdue invoices and improve cash flow.

    Turn overdue invoices into timely payments

    Talk To an Expert

    Set up

    Configure vendor and customer reminder settings directly in Dynamics 365 Business Central.

    Customize

    Define recipients, CC/BCC, calculation days, and email templates to match your process.

    Automate

    Let the system send internal and external payment reminders on time—no manual follow-ups needed.

    Powered by Dynamics 365 Business Central

    Automate. Remind. Get Paid on Time.

    Our Payment Reminder Solution is built natively on Dynamics 365 Business Central, making it secure, scalable, and easy to configure. It works seamlessly with your existing Microsoft tools and workflows. The solution leverages:

    Business Central Integration

    Direct setup and management inside Dynamics 365 Business Central with no extra software required.

    Microsoft 365 (Outlook & Teams)

    Send, track, and manage reminder communications directly via familiar tools.

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    Stay on Top of Every Payment

    Automate payment reminders and debt collection with UCS’s payment reminder software to streamline collections and keep vendor and customer payments on track.
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    Why UCS

    Trusted Microsoft Partner

    At UCS, we help businesses simplify payment processes with tailored reminder solutions that cut overdue invoices, speed up collections, and keep cash flow healthy. With deep Microsoft expertise, we ensure your payment reminder workflows are secure, compliant, and fully aligned with your business needs.

    Adapt to any workflow—customers, vendors, or varying payment cycles.

    Keep operations smooth with continuous support and regular updates.

    Protect sensitive financial data with Microsoft-grade security and compliance.

    Automate reminders and collections to reduce delays and manual effort.

    Built For Your Business

    Target Industries & Use Cases

    Built to serve businesses of all sizes, our payment reminder solution adapts to diverse industries and workflows. See how automated reminders transform payment challenges into growth opportunities.

    Retail & eCommerce

    Automate invoice reminders for online and in-store sales, reduce missed payments, and keep cash flow consistent.

    Professional Services

    Send timely reminders for project-based billing, recurring retainers, or time-tracked invoices to accelerate collections.

    Manufacturing & Distribution

    Manage vendor payments, recurring supply contracts, and customer receivables with automated cycles and reduced errors.

    Finance Teams

    Gain full visibility into receivables, track overdue accounts, and generate custom reports to strengthen cash management.

    Documentation & Support

    Help & Resources

    Get the most out of your Payment Reminder Solution with easy-to-follow guides, detailed resources, and dedicated support to keep your payment processes running smoothly.

    Documentation & Guides

    • User Manual:Step-by-step instructions for setting up vendor and customer reminders

    • Implementation Guide:Technical setup for configuration, emails, and calculation days

    Presentations & Reviews

    • App Review Presentation:Walkthrough of features and benefits for payables and receivables

    • Case Studies:Success stories of businesses improving collections and vendor payments

    Training & Support

    • Technical Support:Access our expert team for troubleshooting and ongoing assistance

    Smarter Payment Management

    Streamline Your Payables & Receivables

    Simplify Payment Tracking with Automated Reminders

    Automate internal and external reminders for vendors and customers. Ensure payments on time with UCS’s Business Central add-in.